Senior Administrative Analyst

Department: Administrative

Location: Remote (United States)

Job Type: Full-Time

Salary: $56,160 ($27.00) - $64,480 ($31.00)

Job Description:

We are seeking a smart, highly motivated, detail-oriented, tech-savvy candidate to join our team. Desired qualities include experience performing administrative tasks, specifically with Microsoft Office Suite (Word, Excel, PPT, OneDrive, Outlook Email, and Teams) and Adobe Acrobat; billing/invoicing clients and a strong ability to work independently. This position will provide a leadership and supervisory role to the administrative department and ensure administrative responsibilities are completed each week, including timesheets, vehicle mileage logs, and expense receipts. This position requires someone who is highly skilled with performing detail-oriented tasks. The ideal candidate will be productive working fully remote. Most all communication is accomplished via phone, video, and email. Strong email communication and etiquette is required.

The work schedule can be flexible, so long as deadlines are met and the work is completed in a timely manner.

Duties & Responsibilities:

Tasks will include but are not limited to:

  • Professional communication with managers, field staff, and clients

  • Adhere to invoicing deadlines for clients

  • Keep up with billing/invoicing changes and update the administrative department

  • Work within QuickBooks to generate invoices and email to clients

  • Personnel on/off boarding

  • File organization via Microsoft OneDrive

  • Manage payroll worksheets

  • Review and approve employee timesheets and expenses

  • Work with peer group leads to track employee performance evaluations

  • Schedule and maintain annual review and mandatory Common Ground training

  • Provide a leadership and supervisory role to the administrative department

  • Ensure administrative responsibilities are completed each week

Required Qualifications:

  • A.A or A.S degree

  • 10+ years of experience in administrative setting

  • Strong attention to detail

  • Organization and efficiency skills

  • Tech savvy

  • Microsoft Office Suite experience

  • QuickBooks experience

  • Adobe Acrobat/PDF experience

  • Independent worker

  • Excellent communication skills via phone and email

  • Effective in an unstructured and remote environment

  • Self-started who doesn’t require supervision and oversight

Desired Qualifications:

  • A numbers person

  • Accounting software experience

  • Experience with drafting contracts and other agreements

  • Inherent desire to help where needed

  • Broad range of skills in an administrative setting